First Choice Placements is committed to ensuring your privacy is respected and maintained at all times. We comply with Privacy Laws and the National Privacy Principles as well as our existing obligations of confidentiality.

This Privacy / Collection Statement explains how we collect personal information and how we maintain, use and disclose that information. It also provides some detail about your privacy rights along with our general rights and obligations in relation to the personal information we keep on record.

What your personal information is

Personal information is any information or an opinion (whether true or not) about you. It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. name, address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements. Personal information includes sensitive information.

What sensitive information is

Sensitive information is a special category of personal information. It is information or opinion about your:

• racial or ethnic origin
• political opinion
• membership of a political association or religious beliefs, affiliations or philosophical beliefs
• membership of a professional or trade association or membership of a trade union
• sexual preferences or practices
• criminal record
• health or disability (at any time)
• expressed wishes about the future provision of health services.
  

It includes personal information collected to provide a health service.

Sensitive information can, in most cases, only be disclosed with your consent. We do not actively seek to collect sensitive information unless it is necessary for our business purposes. If we do have to collect sensitive information, we will do so in accordance with the National Privacy Principals.

Who will be collecting your personal and sensitive information

Your personal and sensitive information will be collected by a staff member of First Choice Placements for its own use and on behalf of other members of First Choice Placements who might require access to your personal and sensitive information in connection with your work placements.

A third party hosts our web site, each time you visit our web site, statistical data is collected. This data is not linked to particular person and does not provide us with any personal information.

How your information will be collected - Attending an Interview

Personal and sensitive information will be collected from you directly when you attend an interview and fill out and submit one of our registration forms or any other information in connection with your application to us for registration.

Personal and sensitive information will also be collected when:

• we receive any reference about you
• we receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body
• we receive the results of any competency or medical test
• we receive performance feedback (whether positive or negative)
• we receive any complaint from or about you in the workplace
• we receive any information about a workplace accident in which you are involved
• we receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved
• we receive a response from a job advertisement - either written, verbal or email
• you provide us with any additional information about you.
  

How your Information will be Collected - Visiting our Web Site

Visit our web site and browse without the need to disclose any personal information.

When you visit First Choice Placements web site, we record anonymous information such as time and date of your visit, the server/IP address, which was visited and the information viewed and /or downloaded. The information gathered cannot be directly matched to an individual and is only used for administration and statistical purposes such as error logging. This information cannot tell us anything about you, it can only tell us about how you used our web site. This information can help us determine what areas of the web site are most beneficial to our visitors. First Choice Placements makes no attempt to identify users or their browsing activities.

If you visit the Candidate Registration web site and register on-line for employment opportunities we do collect some personal information about you, which you volunteer by filling in your details. This information may include providing basic details such as name, address, phone number and email address etc. You may also submit your resume. The information gathered is stored in our database for retrieval and use by First Choice Placements staff only for the purposes it was intended. By submitting your personal information in this way, you acknowledge and accept out Privacy/Collection Statement.

We do not disclose any information gathered about your visit to our web site, or personal information you provide through the Candidate Registration process, such as your name, address etc to any other organization unless required to do so by law.

At times you may forward an email to us via email link in our web site. The information collected through email will only be used for the purpose for which you have provided it. Your details will not be added to our database, unless specified by you, nor will it we disclose or use your information for any other purpose.

Your information will be used.

Your personal and sensitive information may be used in connection with:

• your actual or possible work placement
• payment for work completed on a temporary/contract assignment
• follow up with you to offer you work or ascertain your availability for work
• your performance appraisals
• our assessment of your ongoing performance and prospects
• any test or assessment (including medical tests and assessments) that you might be required to undergo
• our identification of your training needs
• any workplace rehabilitation
• our management of any complaint, investigation or inquiry in which you are involved
• any insurance claim or proposal that requires disclosure of your personal or sensitive information
• ensuring our internal business processes are running smoothly which may include quality assurance audits, quality and service evaluations, fulfilling legal requirements and conducting confidential systems maintenance and testing.
  

Your personal and sensitive information may be disclosed to:

• potential and actual employers and clients of First Choice Placements
• referees
• other members of the First Choice Placements
• our insurers
• a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information
• a Workers Compensation body
• our contractors and suppliers - e.g. our I.T. contractors and database designers
• any person with a lawful entitlement to obtain the information.
  
  

We will advise you of our intentions and get consent from you before we refer your personal information to our clients for possible work opportunities.

If you do not give us the information we seek

If you do not give us the information we seek:

• we may be limited in our ability to locate suitable work for you
• we may be limited in our ability to place you in work.
  
  

How we Protect your Information

We take all reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification and disclosure.

We have safety measures in place top protect your information. Your information is stored in secured offices and in computerised databases requiring a log in and password to gain access. Assess to the database is only available to those who require such access. All staff are bound to a confidentiality agreement regarding company and computerised information.

Visitors to our company are always accompanied by a member of staff for the duration of the visit.

We use secure methods to destroy personal information as soon as the law permits and provided the information is no longer needed by us. When you advise us you are no longer looking for work and therefore do not wish to be registered with us, we will mark so on the database and destroy your personal information, unless you advise us otherwise or a requirement by law such as tax/wages information.

Your Rights as a Candidate

First Choice Placements will not charge any job seeker a fee for the purpose of finding the job seeker employment.

We will not engage in misleading or deceptive conduct (such as advertising a position as being available when the we know no such position exists or knowingly giving misleading information to a job seeker about the nature of a position).

If a job seeker believes that First Choice Placements has acted inappropriately, the job seeker may contact the Department of Fair Trading for information on possible action that may be taken.

You can gain access to your information to correct it if it is wrong

Subject to some exceptions not set out in the National Privacy Principles (Principle 6 - Access and Correction), you have a right to see and have a copy of personal and sensitive information about you that we hold.

If you are able to establish that personal or sensitive information that we hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it so that it is accurate, complete and up-to-date.

If we are unable to agree that personal or sensitive information that we hold about you is accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is not accurate, complete and up-to-date.

If you wish to exercise your rights of access and correction you should contact our Peter Muir, whose details are shown below.

In some cases we may impose a moderate charge for providing access to personal or sensitive information. We will not charge you simply because you lodge a request for access.

How to contact us

If you wish to contact us about your personal or sensitive information you should contact:

David Mikardo
Managing Director
Phone: (02) 9387-7955
Fax: (02) 9387-1588
Email: david@fcp.bz

during normal office hours which are 8.30am - 5.30pm Mon-Fri.

By reading this Privacy / Collection Statement, you consent to us collecting, maintaining, using and disclosing personal information about you and provided by you or by another person I accordance with this Privacy / Collection Statement and our Privacy Policy. All information sought and collected is required for our business purposes, which is to assist you with gaining employment either temporary or permanent.

You understand and accept each of this Collection Statement and voluntarily consent to:

• Personal and sensitive information about me being collected by you as indicated above
• Personal and sensitive information about me being used as indicated above
• Personal and sensitive information about me being disclose as indicated above